Billings is an equal opportunity employer. It is our policy not to discriminate against any person on the basis of gender, race, color, creed, sexual orientation, physical ability, religion or national origin.
CURRENT JOB OPPORTUNITIES:
Reports to: 50% to Director of Advancement, 50% to Front Office Manager
Full-time, some evenings/weekends may be required
The Clerical Assistant will provide support to several administrative functions of the school, including the Admissions, Advancement and Front offices. This position will be split between two departments so flexibility is key. The Clerical Assistant will be expected to work half time at the front desk and half time in the Department of Advancement and Admissions. The assistant must be personable and professional when dealing with students, parents, faculty and guests to the school.
Experience working as a clerical assistant or receptionist, preferably in education
Able to maintain high level of confidentiality
Personable, friendly, and professional when dealing with students, parents, faculty and guests
Belief in the Billings Mission and passion for middle school-aged students
Willingness to supervise middle school students when necessary
Able and eager to work on a team
Calm and methodical under pressure
High school diploma required
Comfortable using all Microsoft Office programs
Experience using web-based tools such as Google, SquareSpace, and more
Experience using a database strongly prefered (we use Little Green Light & Ravenna Solutions as well as ORCAS)
Strong organizational skills and attention to detail
Job Responsibilities May Include:
Answer the phone and transfer calls, take messages, and answer questions
Maintain office and school supplies
Track student attendance
Maintain contact lists for all current and past constituents
Learn emergency procedures and notification systems
Enter data from new constituents (incoming families, new donors)
Enter incoming gifts (Annual Fund, Auction, Capital Campaign, etc)
Pull contact lists as needed
Use Little Green Light database to generate and send tax return documents
Assist with organizing files
Print and scan materials for applications
Provide administrative support for events (printing schedules, making nametags, etc).
Generate mailing labels
Assist with stuffing envelopes
Running letters through the postage meter
To Apply: please email your resume and cover letter to email@example.com, with the subject heading: Clerical Assistant. No phone calls please.
Billings Middle School does not discriminate on the basis of race, gender, color, religion, age, national or ethnic origin, sexual orientation, physical ability, gender identity, or any other legally protected status.
There are no additional job openings at Billings at the moment. However, we are always excited to hear from candidates who are passionate about middle school. If you are interested in substitute teaching or future openings, please email your resume to firstname.lastname@example.org.